How to Use Church Directory Software.
We are living in an era whereby has become a part of our everyday lives. If you find it necessary to create a church directory you could be wondering whether is there software that can help you to make this process easier. Having a church directory is one of the best ways that church members can communicate with ease even when it is not during church hours. At times most people are finding it easy to attend online church services instead of physically attending the church. It is much easier to have an online directory because this makes communication easier for members who are in church and also those that attend the church remotely.
You need to understand the process of how you can create an online church directory. Use these guidelines when creating an online directory.
The first step is to collect a lot of information. Gather a lot of information so that you can input this information in the directory. When you have the important information about the church members, it makes it easier for you to contact any of the members whenever there is a need to. You can also request emergency contacts, whether they have children and also their age, and also inquire whether there is any church group that they may be interested in joining. Also find out the kind of volunteer service that your congregants may be interested in so that in any case that you have an upcoming project that may need their expertise then you can always get in touch with them. Ask about their birthdays so that when the right time comes the group leaders can get in touch with the members and also their families during these special occasions.
Privacy of the information that the congregants will trust you with is crucial.
The best directory software allows you to select the demographics that you want to be shown to the entire church population and the information that should be kept private and accessed to only private members, this way you are guaranteed that the member’s info. will be safe. Some churches opt to have two directories, one for the church members and the other one for separate members. In addition to asking members to login to log in to access information, you can also ask the church members to sign a commitment form, agreeing that they will not share any other members’ personal information with any other person.
You must back up your directory.
Getting in touch with your church members and also collecting all the crucial information from them is not an easy task, it also takes time.